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RPA digitizes your F&A operations faster than you thought possible

Robotic Process Automation (RPA) enables you to improve productivity, drive down costs and streamline compliance. It frees more time for you and your team to act proactively and focus on the strategic work that brings joy and adds value to your business.

12 Innovative Ways to Mind Your Gaps with RPA

Procure to Pay Automation Gaps

Supplier onboarding: Many companies have invoice portals that streamline e-invoicing, but onboarding new suppliers is still a manual process. Launch a robot that vets new suppliers with a complete report on credit scores, tax data, etc.

Related: How PITT OHIO automated their premium shipping service with RPA and automated portal queries

Portal queries: Organizations often work with suppliers via portals that don’t have a well-defined integration. Rather than allocating a staff member to log in and out and copy and paste data, leverage a robot to connect to all of your portals and automatically gather or post information either at preset times or as part of a defined workflow.

Price comparisons: If you work with a number of suppliers to source a specific product with fluctuating prices, track changes and best pricing automatically with a robot. Robots can even sneak into the web code to extract catalog pricing.

Market intelligence: Vetting suppliers’ credentials on a periodic basis to ensure they meet your threshold is a highly manual task that’s easy to put off for another day. Charge a robot with this job, and it will deliver a full report on time, every time.

Contract terms: For some invoices, vendor contract data must be validated to ensure compliance with contract terms. Some organizations already have this function automated, but if not, mind that gap with a robot.

Quote to Cash Automation Gaps

Supplier pricing comparisons: When preparing a customer quote, comparing your suppliers’ prices is often a time-sensitive manual process. Let a robot gather that data and deliver it in record time.

Related: How Arrow Electronics automated special quote and invoice processes

Order exception processing: Sales orders often have stipulations such as holding the price for a number of days. A robot can automatically do a price check and verify the current price against the sales order.

Delivery reconciliation: Delivery notes are reconciled with purchase orders to validate orders against shipments. A robot can check and approve all matching orders and only notify a human when there’s an exception.

Customer onboarding and master data maintenance: As with suppliers in the procure-to-pay cycle, new customers must be vetted and onboarded and their data periodically validated and updated.

Record to Report Automation Gaps

Supporting financial close: The financial close and reporting process encompasses all of the tasks and processes—from closing out subledgers to creating and delivering financial filings to regulatory bodies—which involves many systems, departments and individuals. The process requires posting data from sources such as Excel to these subledgers, a tedious undertaking that RPA can mitigate.

Data extraction for accounting close: All over the business, departments and divisions record transactions in journals, which need to be consolidated and reconciled. A robot can gather and consolidate transactions and reconcile them in your ERP.

Data management: Aggregating and analyzing financial and operational performance is a business-critical function, but collecting, processing and delivering that information in a timely manner often feels like a sprint. A robot will take this job on and not only lighten the time-sensitive burden for employees gathering data, but also benefit executives who need information to gain insight into the business.

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